InternEase is a powerful and innovative desktop app designed to streamline the internship application process primarily for Computer Science undergraduates. With its optimized combination of a Command Line Interface (CLI) and Graphical User Interface (GUI), InternEase offers users the best of both worlds - the speed and efficiency of a CLI for those who can type quickly, and the user-friendly experience of a GUI for those who prefer a visual interface. Whether you’re a seasoned CLI user or a first-time applicant new to work environment, InternEase makes it easy to keep track of your progress, deadlines, and follow-up actions, so you can focus on landing your dream internship.

Features Menu

Quick start

Note
This is a desktop app.

  1. Have Java 11 or above installed in local laptop or Computer.

  2. Download the latest version (InternEase v1.4) of internease.jar from here.

  3. Copy the file to the folder you want to use as the home folder for your InternEaseApp.

  4. Start the app by:
    • Opening a command terminal, cd into the folder you put the jar file in, and use the java -jar internease.jar command to run the program.
      or
    • Double-clicking the downloaded internease.jar file.

      Note
      You should see the app is running now. A GUI similar to the below should appear in a few seconds. Note how the app contains some sample data.
      Ui

  5. Type the command in the command box and press Enter to execute it. e.g. typing help and pressing Enter will open the help window.
    Some example commands you can try:

    • add n/TechCompany j/Software Engineer : Adds an application for the Software Engineer role at TechCompany.

    • list : Displays all the internships that the user has applied for.

    • delete 2 : Deletes the second internship application in the list of applications.

    • find TechCompany : Searches for all application with COMPANY_NAME and/or JOB_TITLE as Google

    • edit_status 2 s/PENDING : Changes the status of the 2nd application in the applications list to Pending offer.

    • exit : Exits the application.

  6. Refer to the Features below for details of each command.

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Features

:information_source: Notes about the command format:

  • Words in UPPER_CASE are the parameters to be supplied by the user.
    e.g. in add n/COMPANY_NAME, COMPANY_NAME is a parameter which can be used as add n/LinkedIn.

  • Items in square brackets are optional.
    e.g n/COMPANY_NAME [l/LOCATION] can be used as n/LinkedIn l/Clementi or as n/LinkedIn.

  • Items with …​ after them can be used multiple times including zero times.
    e.g. [r/REVIEW]…​ can be used as ` ` (i.e. 0 times), r/Close to MRT, r/Close to MRT t/Kind, inclusive bosses and colleagues etc.

  • Parameters can be in any order.
    e.g. if the command specifies n/COMPANY_NAME j/JOB_TITLE, j/JOB_TITLE n/COMPANY_NAME is also acceptable.

  • If a parameter is expected only once in the command but you specified it multiple times, only the last occurrence of the parameter will be taken.
    e.g. if you specify l/Clementi l/Changi, only l/Changi will be taken.

  • Note that the following are reserved keyword in InternEase, and including these characters in the company name, job title, review, and other fields may lead to unspecified behaviour:
    • n/, j/, r/, p/, q/, l/, s/, note/, rate/, reflect/, e/, by/, c/, d/, rs/, cl/, before/, after/, from/, to/,

  • Extraneous parameters for commands that do not take in parameters (such as help, list, exit,clear, and remind) will be ignored.
    e.g. if the command specifies help 123, it will be interpreted as help.

  • Note:
    InternEase has 4 window interfaces which include the internship application list, the todo list, the note list and the task list. All the commands can be used in any interface. If the command for a different interface is executed in current interface, the current interface will switch to the respective interface and display the result of the command.

GUI Breakdown: GuiOverview

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Main features: Tracking applied internships

View help : help

Shows user the link to user guide.

Format: help

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Add an internship application : add

Adds an internship application to the tracker

Format: add n/COMPANY_NAME j/JOB_TITLE [l/LOCATION] [s/SALARY] [rate/RATING] [q/QUALIFICATION]... [p/PROGRAMMINGLANGUAGE]... [r/REVIEW]... [note/NOTE]... [reflect/REFLECTION]...

  • SALARY should be in the form of amount followed by a space and then the currency in upper case.

Examples:

  • add n/Facebook j/Product Manager adds an application for the Product Manager role at Facebook.
  • add n/LinkedIn j/Software Engineer s/2000 SGD adds an application for the Software Engineer role at LinkedIn with salary 2000 SGD.

GUI alternative:

  1. Click the Add Internship button to add a new internship application.
  2. A popup window similar to the image below will appear.
    Add Internship Popup
  3. Fields that are marked with red asterisk are compulsory fields while others are optional fields.
  4. You can fill in the fields accordingly and press the Add button to execute the add command.

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Edit an internship application : edit

Edits the internship .

Format: edit INDEX [n/COMPANY_NAME] [j/JOB_TITLE] [l/LOCATION] [s/SALARY] [rate/RATING] [q/QUALIFICATION]... [p/PROGRAMMINGLANGUAGE]... [r/REVIEW]... [note/NOTE]... [reflect/REFLECTION]...

  • Edits the internship application at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • If COMPANY_NAME or JOB_TITLE is empty in the form, they will retain the former value, but the COMPANY_NAME or JOB_TITLE in CLI command cannot be empty.
  • Other attribute can be left as empty string.

Examples:

  • edit 1 q/Singapore citizen q/Pursuing CS degree updates the qualification of the internship with first index to Singapore citizen and Pursuing CS degree.
  • edit 2 n/LinkedIn j/Data Engineer updates the second internship company name to LinkedIn and job title to Data Engineer.

GUI alternative:

  1. Click the Edit Internship button to edit an internship application.
  2. A popup window similar to the image below will appear.
    Edit Internship Popup
  3. You can fill in the fields accordingly and press the Edit button to execute the edit command.

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Display a list of ongoing internship applications : list

Displays a list of applied internships which are ongoing

Format: list

Examples:

  • list shows all the ongoing internship applications for with 1 indexing.
  • If there are no ongoing internship applications at the moment, “No applications at the moment” will be shown.

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Sort all internship applications : sort

Sorts internship applications according to either company name, job title, status or interview date in ascending order.

Format: sort PREFIX

  1. Sort by company name: sort n/
  2. Sort by job title: sort j/
  3. Sort by status: sort s/
  4. Sort by interview date sort d/

Example:

  • sort d/ sorts all applications with their interview date in ascending order, those without interview date available yet will be placed at the end of the list.

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Find internship applications by the company name, job title, status, or interview date : find

Find all internship applications (including those that have been archived) by its company name, job title, status and/or interview date.

Format: There are three use cases for the find command:

  1. Find by the application’s company name and/or job title: find KEYWORD [MORE KEYWORDS]
  2. Find by the current status of the application: find s/STATUS
  3. Find by upcoming interview date: find before/DATE, find after/DATE_TIME, find from/DATE_TIME1 to/DATE_TIME2
  • The search for company name, job title, and status are case-insensitive.
  • The order of KEYWORD doesn’t matter.
  • In use case 1, as long as a single word in company name and/or job title matches one of the KEYWORD’s, it will be shown to user. E.g. JP Morgan and goldman Sachs matches the keyword in find JP Morgan Goldman Sachs.
  • Only full word will be matched. E.g. goldman Sachs won’t match find GOLD.

Examples:

  • find Google searches for all application with COMPANY_NAME and/or JOB_TITLE as Google.
  • find s/PENDING searches for all application that are pending.
  • find after/2023-12-02 12:30 PM searches for all application that are having interview after 2023-12-02 12:30 PM (inclusive).

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Add an interview date : add_date

Adds an interview date and time to an internship application.

Format: add_date INDEX d/DATE_TIME

  • Adds an interview date to the internship application at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • DATE_TIME should be a valid date time of the format yyyy-MM-dd hh:mm a, where a is either AM or PM, and the date and time must be after the current date and time.
  • If the internship application at the specified INDEX already has an interview date, the previous interview date will be overwritten by the new one.

Examples:

  • add_date 1 d/2023-05-02 11:30 AM adds the date and time 2023-05-02 11:30 AM to the first application in the list of applications.
  • add_date 2 d/2023-07-03 12:30 PM adds the date and time 2023-07-03 12:30 PM to the second application in the list of applications.

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Add contact details : add_contact

Adds the contact details of a company to a specified application.

Format: add_contact INDEX p/PHONE_NUMBER e/EMAIL

  • Adds contact details to the internship application at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • Both the phone number and email must be provided.
  • PHONE_NUMBER should be a valid phone number of at least 3 digits.
  • EMAIL should be a valid email of the format username@domain.com.

Examples:

  • add_contact 1 p/87654321 e/abc@gmail.com adds the contact number 87654321 and email abc@gmail.com to the 1st application in the list of applications.
  • add_contact 2 p/65432100 e/someemail@gmail.com adds the contact number 65432100 and the email someemail@gmail.com to the 2nd application in the list of applications.

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Edit contact details : edit_contact

Edits the contact details of a company previously added to a specified application.

Format: edit_contact INDEX [p/PHONE_NUMBER] [e/EMAIL]

  • Edits contact details of the internship application at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • At least one field should be provided.
  • PHONE_NUMBER should be a valid phone number of at least 3 digits.
  • EMAIL should be a valid email of the format username@domain.com.

Examples:

  • edit_contact 1 p/87654321 e/abc@gmail.com updates the contact number and email of the company to 87654321 and abc@gmail.com respectively for the 1st application in the list of applications.
  • edit_contact 2 e/someemail@gmail.com updates the email of the company to someemail@gmail.com for the 2nd application in the list of applications.
  • edit_contact 3 p/12345678 updates the contact number of the company to 12345678 for the 3rd application in the list of applications.

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Delete contact details : delete_contact

Deletes the contact details of a company previously added to a specified application.

Format: delete_contact INDEX

  • Deletes contact details added to the internship application at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • delete_contact 1 deletes the contact number and email of the company for the 1st application in the list of applications.

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Edit application status : edit_status

Edits the application status.

Format: edit_status INDEX s/STATUS

  • Edits the status of the specified INDEX to the specified STATUS.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • Available status: PENDING, RECEIVED, ACCEPTED, DECLINED, REJECTED
    • PENDING: Internship application submitted, outcome has not been released.
    • RECEIVED: Offer received.
    • ACCEPTED: Offer accepted.
    • DECLINED: Offer received and declined.
    • REJECTED: Application rejected.

Examples:

  • edit_status 2 s/PENDING Changes the status of the 2nd application in the applications list to PENDING (Internship application submitted, outcome has not been released).

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Add documents : add_docs

Adds documents including a resume link and a cover letter link to a specified application.

Format: add_docs INDEX rs/RESUME_LINK cl/COVER_LETTER_LINK

  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • Both the resume link and the cover letter link must be provided.
  • RESUME_LINK must be a valid URL in the format http://domain/path or https://domain/path.
  • COVER_LETTER_LINK must be a valid URL in the format http://domain/path or https://domain/path.

Examples:

  • add_docs 1 rs/https://www.example.com/resume cl/https://www.example.com/coverletter adds the resume link https://www.example.com/resume and cover letter link https://www.example.com/coverletter to the 1st application in the list of applications.
  • add_docs 2 rs/https://www.goodresume.com/myresume cl/https://www.goodcoverletter.com/mycoverletter adds the resume link https://www.goodresume.com/myresume and cover letter link https://www.goodcoverletter.com/mycoverletter to the 2nd application in the list of applications.

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Edit documents : edit_docs

Edits the documents which include the resume link and cover letter link previously added to a specified application.

Format: edit_docs INDEX [rs/RESUME_LINK] [cl/COVER_LETTER_LINK]

  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​
  • At least one field should be provided.
  • RESUME_LINK must be a valid URL in the format http://domain/path or https://domain/path.
  • COVER_LETTER_LINK must be a valid URL in the format http://domain/path or https://domain/path.

Examples:

  • edit_docs 1 rs/https://www.example.com/resume cl/https://www.example.com/coverletter updates the resume link and cover letter link to https://www.example.com/resume and https://www.example.com/coverletter respectively for the 1st application in the list of applications.
  • edit_docs 2 rs/https://www.example.com/resume updates the resume link to https://www.example.com/resume for the 2nd application in the list of applications.
  • edit_docs 3 cl/https://www.example.com/coverletter updates the cover letter link to https://www.example.com/coverletter for the 3rd application in the list of applications.

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Delete documents : delete_docs

Deletes the documents previously added to a specified application.

Format: delete_docs INDEX

  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • delete_docs 1 deletes the documents for the 1st application in the list of applications.

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Archive an internship application : archive

Archives a specified application so that it would be hidden from the list of ongoing applications.

Format: archive INDEX

  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • archive 1 archives the 1st application in the list of applications.

GUI alternative:

  1. Click the Archive Internship button to archive an internship application that is not archived.

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Unarchive an internship application : unarchive

Unarchives a specified application that was previously archived so that it would be shown in the list of ongoing applications.

Format: unarchive INDEX

  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • unarchive 1 unarchives the 1st application in the list of archived applications.

GUI alternative:

  1. Click the Archive Internship button to unarchive an internship application that is archived.

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Display a list of archived internship applications : list_archived

Displays a list of archived internship applications.

Format: list_archived

  • If there are no archived internship applications at the moment, “No archived applications at the moment” will be shown.

Examples:

  • list_archived shows all the archived internship applications with 1 indexing.

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Delete an internship application : delete

Deletes the specified internship application from the list of internships applied.

Format: delete INDEX

  • Deletes the application of internship at the specified INDEX.
  • The index refers to the index number shown in the displayed internship list.
  • The index must be a positive integer 1, 2, 3, …​

Examples:

  • delete 2 Deletes the 2nd internship application in the list of applications.

GUI alternative:

  1. Click the Delete Internship button to delete an internship application.

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Clear internship application entries with keyword : clear_by

Clear all relevant internship application entries from the internship tracker with specific keyword.

Format: clear_by n/COMPANY_NAME OR clear_by j/JOB_TITLE OR clear_by s/STATUS

  • Clears all internship applications with the specified keyword - COMPANY_NAME, JOB_TITLE or STATUS.
  • As a protective approach, only internship applications with desired particulars that are fully matched with the entire, case-sensitive keyword will be cleared.
  • Three types of clear_by features are provided, they can only be executed independently.

Examples:

  • clear_by n/Meta Clears all application with COMPANY_NAME as Meta.
  • clear_by j/Software engineer Clears all application with JOB_TITLE as Software Engineer.
  • clear_by s/REJECTED Clears all rejected application (with STATUS as REJECTED).

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Displaying the internship application with the most imminent interview : remind

Displays the details of an internship application with the earliest date in a pop up window, with reference to the current date and time.

Format: remind

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Clear all internship application entries : clear

Clears all internship application entries from the internship tracker.

Format: clear

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Revert a recently deleted internship application : revert

Reverts the most recent delete command and restores the relevant data to the end of the current internship applications list.

Format: revert

Examples:

  1. Assume the most recent delete command was delete 2 which has data n/Tech j/Job, the data was removed from the applications list.
  2. Command revert restores the internship application entry at the back the application list, which has an effect similar to add n/Tech j/Job.

This command is only able to restore current session’s data, all the deleted / cleared data will be permanently deleted if command exit is executed.

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Revert all recently deleted or cleared internship applications : revert_all

Reverts all recent delete commands or clear commands and restores the affected data back to the end of the current internship applications list.

Format: revert_all

This command is only able to restore current session’s data, all the deleted / cleared data will be permanently deleted if command exit is executed.

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Exit the program : exit

Exits the program.

Format: exit

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Side features: Planning to apply internships

Display lists of tasks (todos and notes) : list_task

Displays the todo-list and the note list together.

Format: list_task

Examples:

  • list_task shows all the todos and notes in one window.
  • If there are no todo and note at the moment, No task (todo and note) at the moment will be shown in the result dialog.

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Search for a task (todo and notes) : find_task

Searches the recorded lists of todos and notes by keyword (company name in todos and note content in notes).

Format: find_task KEYWORD

Searches for the todos or notes with the specified case-insensitive KEYWORD. The keyword refers to the company name in todos or the note content in notes that the user intends to look for.

Examples: find_task test week searches for all todos with COMPANY_NAME or all notes with NOTE_CONTENT that contain test or week.

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Display a list of todo internship applications : list_todo

Displays a list of todo applications (todo internship application).

Format: list_todo

Examples:

  • list_todo shows all the todo applications that the user has recorded.
  • If there are no todo applications for at the moment, No todo at the moment will be shown.

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Add a todo application : add_todo

Adds a todo internship application to the todo list.

Format: add_todo n/COMPANY_NAME j/JOB_TITLE by/DEADLINE

  • DEADLINE should be in the format yyyy-mm-dd.
  • DEADLINE should not be earlier than the date when the todo application is created.

Examples:

  • add_todo n/Facebook j/Product Manager by/2023-06-07 adds a todo application for the Product Manager role at Facebook. The internship should be applied by 7 June 2023.
  • add_todo n/LinkedIn j/Software Engineer by/2023-10-04 adds a todo application for the Software Engineer role at LinkedIn.The internship should be applied by 4 October 2023.

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Edit todo application deadline : edit_deadline

Edits the deadline of the specified todo task from current available todo liss.

Format: edit_deadline INDEX by/DEADLINE

  • Edits the deadline of the specified INDEX to the specified DEADLINE.
  • The index refers to the index number shown in the displayed todo list.
  • The index must be a positive integer 1, 2, 3, …​
  • DEADLINE should be in the format yyyy-mm-dd.
  • DEADLINE should not be earlier than the date when the todo application is created.

Examples:

  • edit_deadline 2 by/2023-07-06 Changes the deadline of the 2nd todo application in the todo list to 2023-07-06 (6 July 2023).

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Edit todo note content : edit_content

Edits the note content of the specified todo task from current available todo list.

Format: edit_content INDEX c/NOTE_CONTENT

  • Edits the note content of the specified INDEX to the specified NOTE_CONTENT.
  • The index refers to the index number shown in the displayed todo list.
  • The index must be a positive integer 1, 2, 3, …​
  • Note content is an optional field for todo applications
  • NOTE_CONTENT is empty (null) in default.
  • NOTE_CONTENT can take 1 to 55 characters.

Examples:

  • edit_content 2 c/Venue changed Changes the note content of the 2nd todo application in the todo list to Venue changed.

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Delete a todo application : delete_todo

Deletes the specified todo application from the todo list

Format: delete_todo INDEX

  • Deletes the todo application at the specified INDEX.
  • The index refers to the index number shown in the displayed todo list.
  • The index must be a positive integer 1, 2, 3, …​
  • This action is irreversible

Examples:

  • delete_todo 2 Deletes the 2nd todo application in the todo list.

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Clear all todo application entries : clear_todo

Clears all todo application entries from the todo applications list.

Format: clear_todo

This action is irreversible

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Display list of short note : list_note

Displays a list of saved notes.

Format: list_note

Examples:

  • list_note shows all the notes that the user has written.
  • If there are no internships applied for at the moment, No note at the moment will be shown.

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Add a note: add_note

Adds a note to the note list.

Format: add_note c/NOTE_CONTENT

  • NOTE_CONTENT can take 1 to 55 characters.

Examples:

  • add_note c/Focus on software engineering jobs! adds a note with content Focus on software engineering jobs! into the note list.

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Delete a note : delete_note

Deletes the specified note from the list of notes.

Format: delete_note INDEX

  • Deletes the note at the specified INDEX.
  • The index refers to the index number shown in the displayed note list.
  • The index must be a positive integer 1, 2, 3, …​
  • This action is irreversible

Examples:

  • delete_note 2 Deletes the 2nd note in the list of notes.

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Clear all notes : clear_note

Clears all notes from the note.

Format: clear_note

This action is irreversible

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FAQ

Q: How do I transfer my data to another Computer?
A: Install the app in the other computer and overwrite the empty data file it creates with the file that contains the data of your previous InternEase home folder.

Q: How do I update the statistics at bottom right corner?
A: It’s automatically update after you execute every command / action via either CLI or GUI.

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Command summary

Action Format, Examples
Add add n/COMPANY_NAME j/JOB_TITLE [l/LOCATION] [s/SALARY] [rate/RATING] [q/QUALIFICATION]... [p/PROGRAMMINGLANGUAGE]... [r/REVIEW]... [note/NOTE]... [reflect/REFLECTION]...
e.g., add n/LinkedIn j/Software Engineer s/2000 SGD
Add Contact add_contact INDEX p/PHONE_NUMBER e/EMAIL
e.g., add_contact 1 p/87654321 e/abc@gmail.com
Add Documents add_docs INDEX rs/RESUME_LINK cl/COVER_LETTER_LINK
e.g., add_docs 1 rs/https://www.example.com/resume cl/https://www.example.com/coverletter
Add Interview Date add_date INDEX d/DATE_TIME
e.g., add_date 1 d/2023-05-02 11:30 AM
Add Note add_note c/NOTE_CONTENT
e.g., add_note c/The tasks are planned to be done by tomorrow!
Add Todo add_todo n/COMPANY_NAME J/JOB_TITLE by/DEADLINE
e.g., add_todo n/company j/Manager d/2023-09-08
Archive archive INDEX
e.g., archive 2
Clear clear
Clear_by clear_by n/COMPANY_NAME
clear_by j/JOB_TITLE
clear_by s/STATUS
Clear Note clear_note
Clear Todo clear_todo
Delete delete INDEX
e.g., delete 2
Delete Contact delete_contact INDEX
e.g., delete_contact 2
Delete Documents delete_docs INDEX
e.g., delete_docs 2
Delete Note delete_note INDEX
e.g., delete_note 2
Delete Todo delete_todo INDEX
e.g., delete_todo 2
Edit edit INDEX [n/COMPANY_NAME] [j/JOB_TITLE] [l/LOCATION] [s/SALARY] [rate/RATING] [q/QUALIFICATION]... [p/PROGRAMMINGLANGUAGE]... [r/REVIEW]... [note/NOTE]... [reflect/REFLECTION]...
e.g., edit 1 q/Singapore citizen q/Pursuing CS degree
Edit Contact edit_contact INDEX [p/PHONE_NUMBER] [e/EMAIL]
e.g., edit_contact 3 p/98765432 e/def@gmail.com
Edit Documents edit_docs INDEX [rs/RESUME_LINK] [cl/COVER_LETTER_LINK]
e.g., edit_docs 2 rs/https://www.goodresume.com/myresume cl/https://www.goodcoverletter.com/mycoverletter
Edit Deadline edit_deadline INDEX by/DEADLINE
e.g., edit_deadline 2 by/2023-06-05
Edit Note Content edit_content c/NOTE_CONTENT
e.g., edit_content 2 c/Venue changed
Edit Status edit_status INDEX s/STATUS
e.g., edit_status 2 s/PENDING
Exit exit
Find Applications find KEYWORD [MORE KEYWORDS]
e.g., find Google
find s/STATUS
e.g., find s/PENDING
find before/DATE, find after/DATE_TIME, find from/DATE_TIME1 to/DATE_TIME2
e.g., find before/2023-01-31 12:45 PM
Find Task find_task KEYWORD
e.g., find_task test
Help help
List list
List Archived Applications list_archived
List Note list_note
List Task list_task
List Todo list_todo
Reminder remind
Revert revert
Revert All revert_all
Sort Applications sort n/
sort j/
sort s/
sort d/
Unarchive unarchive INDEX
e.g., unarchive 2

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